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Powhatan school board formally requests return of surplus funds
Published: March 12, 2010

By Michael Copley
Staff Writer

The back-and-forth budget process in Powhatan might be moving towards firmer ground, with the school board filing a formal request with the board of supervisors- a “good faith effort,” according to school board member Debbie M. Jones- to return more than $500,000 in surplus funds from last year.

During a budget meeting March 4 where the board of supervisors (BOS) voted to hold school funding at just over $19 million, supervisors expressed concern that the needs assessment the school board approved and presented to the BOS was based, in part, on a $1 million increase in county funds that most supervisors said hadn’t been agreed to.

$517,000 of the now-contested million dollars is surplus money the schools returned to the county’s general fund at the end of last fiscal year.

Some school board members were upset initially at having to formally request the return of funds because they said BOS Chairman Robert R. Cosby “promised,” without objection from other supervisors, that the surplus money would be returned.

District 5 Supervisor Carson Tucker said a verbal agreement is a first step, but that formal documentation- of the request and the transaction- is essential for audit and reference purposes.

After meeting with District 1 Supervisor Joe Walton and Carson Tucker March 9, school board members Valarie C. Ayers and Debbie Jones asked their fellow board members to approve a letter of request aimed at calming supervisors’ concerns about how that money would be used- particularly, that one time funding not be used for recurring expenses. 

At a school board meeting last week, school board member Jason Moore said the board of supervisors is “trying to control [the school board] through funding.”

Moore and School Board Chairman Tim Gresham suggested delaying a vote on the formal request until more information from the state is available, but Jones said waiting could mean “taking a chance we might not get it.”

“I want to get that money now,” said school board member Rick Gideons. He said that no matter what happens at the state level, the $517,000 would be money in the bank.

An initial version of the request was revised March 9 and the school board voted to send it to the board of supervisors. The request indicates the money “will be used to help avoid layoffs of valuable and talented employees.”

During exchanges that have become increasingly tense, Walton has asserted that one-time funding sources should not be spent on recurring needs.

“As I told Mr. Walton, I think a five year old knows what one time means,” said Gresham.

School board members said using the money to save jobs during this year’s budget process is not an inappropriate use of one-time funds, because the schools “are expecting more flexibility in positions and saving through salaries the following year due to attrition.”

“The basis for the estimated reduction in possible recurring costs is based on roughly 18 individuals applying for early retirement with retirement of these individuals to start after the 2010-2011 budget had terminated,” the letter reads. 

As of March 12, Tucker had not seen the formal request, but he said he thinks supervisors will be “amenable” to it as long as the request is understood to be a one-time appropriation, and not something that is added again next year to the schools budget requests.



Reader Comments


Dr. Miguelito Loveless of The Wild Wild West
Mar. 13, 2010, 12:33 PM

Thank you for the helpful responses.

If the County is not legally required to give the money to the schools then the School Board’s request should be disregarded.  The schools are merely another component of the overall budget and should be evaluated as such instead of requesting preferential treatment.


Always Watching of in District 2
Mar. 13, 2010, 11:13 AM

The BOS is not legally required to give the SB the $517K.  Bob Cosby wouldn’t promise these funds to the SB; because he knows it takes three votes to accomplish it.  It is the SB’s objective to provide the “best” education to our children.  Without taxing authority, the SB can request funds without asking the taxypayers, and facing possible backlash.  That role is delegated to the BOS, who year after year look like the “bad guys” when they do not fully fund SB requests.  My kids tell me Hollister clothes are the “best” but I can’t afford them.  I don’t think I can afford the “best” education either.  If PCPS wants to be the best at something, how about #1 in transparent government?  Then the BOS could see how the funds are going to be spent, and so could I.


Kenny of Powhatan
Mar. 13, 2010, 11:00 AM

The comment in the article referenced; (The request indicates the money “will be used to help avoid layoffs of valuable and talented employees.”)  Allows me to bring this fact to light.  I was trained and hired as a substitute school bus driver and partially by virtue of the increasing instability witnessed in the driver’s ranks and the inability of both the board of supervisors and the school board to work together; I regrettably am forced to take my talents elsewhere and will be starting my new job on Monday.


chuck of powhatan
Mar. 13, 2010, 07:53 AM

How about giving the 517k back to the taxpayers???  We keep footing the bill for higher salaries, fancy buildings and perks.  Stand up for us Noble Joe!!


EV of Powhatan
Mar. 13, 2010, 12:37 AM

bub says BOS trying to control school board through funding, him wrong.  BOS control school board through funding.  try not, no?

on this website:

him say “fight[ing] between legitimate differences must be honest, fair and civil”

claiming “control” issue instead of an “honest, fair and civil” assessment and response to a request for justification for whatever reason sound petty

bub say “What else do the boards have to discuss if not the budget and CIP?  The budget and CIP are the two most important links connecting the two boards.” then bub mean that?

bub’s constitutional scholarism should recall why the spenders and the raisers of taxes should be separate people - a la the Virginia House of Delegates.

bub cry control but will his evidentially poor lawyerin’ above turn to defending what he decries should he convince the little people to send him to the tax raising board?

he clearly demonstrates a bias and willingness to spend to the supe’s desires.  the little people will either get someone who is a spendthrift or who “defends” which ever position he is currently being paid to defend.

little people no like barristers that can argue either side - that is too librul – little people like grounded practical neighbors they know they can get straight answers from today and tomorrow.

is he a defender of the school division and shrewd political operator looking out for the teachers and angling to get as much of the public’s money for the division as he can….or is he a frugal penny pincher that needs to go to the tax raisin’ board because too much money has been spent in the past and he is going to stop the wasteful spending.

If the former is true then it would be in part because of his capable shrewdness for the last 9 years and thus he in part caused the waste he now claims to want to root out.

If the former is not true and the latter is true, then he has no political juice after 9 years - so what good is he.

And oh, by the way, there must NOT be any unnecessary spendin’ for his Goldwater frugality to reign in as justification for sending him to the tax raisin’ board.

tune in next time for bub’s continued contradictory forays in political ineptitude!

(p.s. he’ll hafta answer for his record to convince the little people!)


resident of powhatan, va
Mar. 13, 2010, 12:20 AM

The County is not required to give back the money.  Any unspent money remaining in the school accounts at the end of the fiscal year is returned to the county and the county can use the money for any purpose unto heaven.

At the joint meeting of the BOS and SB, Mr. Cosby said the BOS would try returning the $517,000 to the SB.  No other BOS member commented on returning the money, but Cosby and Walton said any money returned to the SB should be used for a non-recurring expenditures.


Dr. Miguelito Loveless of The Wild Wild West
Mar. 12, 2010, 10:33 PM

Has the County Attorney given an opinion on whether the County is legally required to give the $517K to the schools?


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